Enrollment and Student Services

Hamilton City Schools Miami School houses our Enrollment Center, Student Services Department, Big Blue Academcy, and Preschool Offices.

Enrollment and Records Requests

HCSD Enrollment Services
K-12 School District Records Requests

HCSD Enrollment Services

K-12 School District Records Requests

HCSD Records Request Website

CLICK HERE If you are a CURRENT student and would like to order your student record or transcript

CLICK HERE if you are a FORMER STUDENT and would like to order your student record or transcript

CLICK HERE if you are a CORPORATION, VERIFICATION COMPANY, or GOVERNMENT AGENCY requesting a graduation verification or student record

CLICK HERE if you are a K12 SCHOOL DISTRICT and would like to order a transfer of a student record

General Information

Hamilton City School District (HCSD) Student Records Department is responsible for the archiving of student permanent records of former and alumni APS students. APS is now offering a convenient and secure website for former students and corporations to request transcripts and student records online. Please note, if you have withdrawn at any time during the current school year, contact the last school attended for copies of records.

Per District policy and the Family Educational Rights and Privacy Act (FERPA) student records are only available to those who have authorization from the student or parent, guardian or responsible person if the student is under 18 years of age. If the student is 18 years of age or older, school records will not be released to a parent, guardian, or responsible person without the student’s written consent.

Important Information:

All requests for student records/information will be submitted and paid for online using a credit or debit card.
Phone, mail, or fax requests will no longer be accepted.
You will receive emails from scribOnline@scribsoft.com to notify you of the status of your order. It is important you read those emails carefully as additional information may be required to process your request.
Please allow 10 business days to process student records orders.
Military Families and Incarcerated former students can request a coupon code for a free request. Please see our contact information below to request a coupon code.

Please note that this website is optimized for IE 9.0 and higher, Safari, Chrome and Firefox.

All requests will be checked for accuracy. Any inaccurate information may result in your record not being processed. All communication with regard to your order, payment, our progress, and the records delivery will be sent via email.

The Following May Be Requested by Alumni: ^{must meet ALL requirements}

Official High School Transcript	$5.00
Immunization Record	$1.00
Birth Certificate	$5.00
IEP	$1.00
ETR	$1.00
Graduation Verification	$1.00
Complete CUM File(student record)	$10.00

There is an additional $5 processing fee per order.

The Following May be Requested by Current Students:

Official High School Transcript	$0.00
Immunization Record	$0.00
Birth Certificate	$0.00
IEP	$0.00
ETR	$0.00
Graduation Verification	$0.00
Complete CUM File(student record)	$0.00

The Following May Be Requested by Corporations / Universities / Attorneys:

High School Transcript	$20.00
Education Verification	$15.00
Complete CUM File(Student Record)	$30.00
Subpeona	$30.00

There is an additional $5 processing fee per order.

The Following May NOT Be Requested:

ACT/SAT SCores

Test Scores

Diplomas and GED Information: Click Here

For More Information, Contact:

Miami School
Student Services
140 Ross Avenue
Hamilton, OH 45013
Phone: (513) 887-5033

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Code of Conduct

Bullying and Harassment Reports

Street Directory

Annual Notices

The Hamilton City Schools Board of Education maintains the following list of annual notices required by local, state and federal agencies. If you have any questions regarding these notices or the district's compliance in meeting and maintaining the requirements set forth in these notices, feel free to contact a building Principal or the District Business Manager.

District Compliance Officers

The Hamilton City School District does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following persons have been designated to handle inquiries regarding the non-discrimination policies:

Brandon Stanfill, Director of Student Services, Title IX Coordinator
Andrea Blevins, Associate Superintendent, Title IX Coordinator
Jeff Kilby, Civil Rights Compliance Officer

Click here to access more information regarding Title IX.

Title IX

Any form of discrimination or harassment can be devastating to an individual's academic progress, social relationship, and/or personal sense of self-worth. As such, the Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation or transgender identity), disability, age (except as authorized by law), religion, military status, ancestry, or genetic information (collectively, "Protected Classes") in its educational programs or activities.

The Board also does not discriminate on the basis of Protected Classes in its employment policies and practices as they relate to students, and does not tolerate harassment of any kind.

Equal educational opportunities shall be available to all students, without regard to the Protected Classes, age (unless age is a factor necessary to the normal operation or the achievement of any legitimate objective of the program/activity), place of residence within the boundaries of the District, or social or economic background, to learn through the curriculum offered in this District. Educational programs shall be designed to meet the varying needs of all students.

Title IX Coordinators serve as the grievance officers and coordinate the District’s efforts to comply with and carry out responsibilities under Title IX, including any complaint under Title IX. They are vested with the authority and responsibility for investigating all sexual harassment complaints in accordance with the Title IX procedures. The Board designates and authorizes the following individual(s) to serve as Title IX Coordinators and to oversee and coordinate efforts to comply with Title IX regulations:

Executive Director of Student Services and Education Management Information System (EMIS)

Mr. Brandon Stanfill

140 Ross Avenue

Hamilton, OH 45013

(513) 868-4441

bstanfill@hcsdoh.org

Associate Superintendent

Mrs. Andrea Blevins

533 Dayton Street

Hamilton, OH 45011

(513) 868-4425

ablevins@hcsdoh.org